There are three very important phases involved in the mobilization of a GO Team — Planning, Promotion, and Preparation. The following timeline is given as a suggested guide to assist in achieving optimal results in all of these phases.
The Planning phase lays out the details of your trip. This phase should begin at least 6-8 months before the desired departure date of the Team. Depending on the culture of your organization, it may be beneficial to begin planning even further in advance than that.
Determine the Type of Team
Are you interested in a few members of your organization participating on a Vision Tour or are you ready to mobilize a GO Team? Work with Horizon leaders and the leadership of your church or organization to determine what type of ministry activity you would like to accomplish. Sometimes, this can be determined after the team is formed and the strengths, gifts, talents, and passions of team members are assessed. Some of the options are:
- Adventure Teams
- Construction Teams
- Conference Teams
- Professional Teams
Identify the Team Leaders
Team leadership is probably the most critical aspect to the success of a team. A leader must be someone who has good credibility and can take responsibility for communicating regularly with the team and with Horizon. Horizon can provide leadership for Team Building sessions and during the travel in Africa. However, a team member must be assigned the responsibility of organizing and leading the team planning and activities. Team leader coaching and a detailed Team Leader Handbook is available from Horizon.
Determine the Size of the Team
This is more important than it may seem, but experience has shown that smaller more frequent teams have the greatest benefit to everyone involved: the African host (imagine hosting 25 people in your home for 11 days), the team leaders, and your home church or sending organization. For this reason we highly recommend teams of 10–15 members as the optimal size. We encouraged those organizations where there is strong interest to consider sending two or more teams. Two teams of 12 is much better than one team of 24. Teams may be scheduled consecutively.
Determine Date and Location
It is important to work with Horizon to determine where and when you will send your team. Horizon will assist you in selecting a location that makes the most sense for your team such as a location where many of your team members have sponsored children. One of the priorities of all of our teams is that team members are able to connect with their sponsored child/children. This is also conducive to other team members sponsoring children in the same area. There is a lot of flexibility when it comes to scheduling a date for your team. Horizon will work with your team to schedule the preferred date. However, there are peak seasons when travel is much more expensive and there are many teams wanting similar dates for teams. Consulting Horizon early for scheduling is an advantage in securing the date you desire.
Budget and Payment Schedule
When the Team type, size, date, and location have been determined, Horizon will work to establish a cost for each team member. Everyone desiring to participate on a Horizon Team is required to submit an application with a $500 non-refundable deposit. The balance of the cost of the trip must be paid in full before the team departs. Payments can be made through our registration portal or mailed to Horizon.
This phase should be scheduled so that people have time to digest the information about the trip and make a decision at least three to four months before departure. Many people will need more time to process the decision, raise support, get passports, make arrangements at work, and so forth.
Global Opportunities Sessions
Horizon staff is available to come to your location and conduct informational meetings to help your organization in the decision-making process. There are many regions available where teams can be sent, so we are glad to assist you in selecting the area that fits your goals.
Horizon has promotional materials to assist you with making people aware of the opportunities and preparing to be a part of a team. Contact our office for more details.
Once the planning and promotion phases have launched, a deadline for registration will be established and preparation to go can begin.
- At least 12 years of age
- Valid passport expiring at least 6 month after the trip dates
All participants must complete the registration process through our Teams portal and submit a nonrefundable $500 deposit to be placed on the team.
Team Building begins, depending on your situation, about two-to-four months prior to the team departure. The three Team building sessions will address the three most critical areas of GO Teams:
- Team Culture — It is important for each team member to understand the dynamics of the team before they begin their cross-cultural experience.
- Foreign Culture — It is important for team members to understand the dramatic cultural differences into which they will be immersed.
- Team Purpose — A sufficient amount of time is needed to plan and prepare for the coordination of the activities and work that will be carried out by the team.
Pre-Team Building Packet: For teams doing a single weekend team building, information will need to be read and completed before arrival for the sessions. That information can be found below.